SAFE meetings
The university seeks to ensure all events provide attendees with a fun and secure environment. Depending on the location, size or planned activities of your event, your RSO may be required to meet with the SAFE committee. The SAFE committee works collaboratively with (and consists of) constituents from across the university community.
Who comes to SAFE meetings?
Anticipate the following offices at a SAFE meeting:
- Organization Administrator for the RSO/RSGO
- Venue representative
- Center for Student Involvement
- ¶¶Òõ¶ÌÊÓƵ Events Planning & Catering
- UMC Administration
- UMC Security
- ¶¶Òõ¶ÌÊÓƵ Police Department
- Parking Services
- Risk Management
- University Counsel
- University Communications
How do I set up a SAFE meeting?
Typically, a representative from the ¶¶Òõ¶ÌÊÓƵ Events Planning & Catering Office and/or the Rec Center will determine the need for a SAFE meeting, and will also inform your student organization of the meeting time and place.
When and where are the meetings held?
Meetings take place approximately three weeks prior to event, typically occuring on Zoom or another virtual platform. An onsite meeting may be required for events hosted outdoors or in the Rec Center.
What info do I need prepared prior to attending?
- Event date, start/end time and location
- Estimated crowd size and university affiliation (students, public, staff)
- General information on expected attendees
- How event will be advertised
- Ticket price (if charging)
- Information about guest speakers and performers
- Information about equipment, food, DJ, set-up times, etc.
- Specific questions or information about any potentially risky activities/portions of your event