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Monitoring Form (Word)

To be used by disclosers who have a conflict management plan with a monitoring component; to be completed and returned to the COIC Office in conjunction with annual DEPA submission, or when otherwise requested. The discloser's signature is required.

Each campus within the University of Colorado system has its own office for Conflicts of Interest, and reporting system. See the following links for the non-Boulder campuses:

•  (comply@uccs.edu)
•  (Denver and Anschutz campuses) coi@ucdenver.edu

Use of Self-Authored Instructional Material Approval Form

During the DEPA reporting process, disclosers are asked to certify that department approval has been obtained for self-authored instructional material that is required in classes taught at ¶¶Òõ¶ÌÊÓƵ. Copies of this approval form remains housed with the discloser and department (if required); it is not submitted to the COIC Office.

Affiliations with non-U.S. entities require special considerations. The COIC disclosure form solicits this information. All such affiliations must be reported during the application of federally sponsored projects, and the Export Control Office must be contacted for affiliations involving federally sanctioned/embargoed countries. Federal notices can provide additional information. 

   ¶¶Òõ¶ÌÊÓƵ Boulder Updates

A foreign talent recruitment program is an effort organized, managed, or funded by a foreign government, or a foreign government instrumentality or entity, to recruit science and technology professionals or students. Disclosers are required to seek guidance from the Office of Research Integrity (Research Security) prior to agreeing to participate in any program or activity or to accepting an appointment to any position sponsored by a foreign country or entity. The university prohibits participation in malign foreign recruitment programs as defined by U.S. law.

Foreign Talent Recruitment Programs How to Identify a Malign Foreign Talent Recruitment Program  Contact the Office of Research Security

Specific information about consulting/engaging in professional activities outside of the university can be found by job classification in the sections entitled "Outside Employment". Additionally, university employees in academic/research positions are responsible for:

1. providing updated disclosure reports (DEPAs);
2. including the Standard Addendum for Consulting and Third Party Employment into external agreements in order to avoid conflict with the University's Intellectual Property policy;
3. being aware of the roles/responsibilities and limitations related to graduate student involvement in faculty affiliated entities.
4. note that the Director of the Office of Conflicts of Interest & Commitment may be asked by businesses/parties external to the University to formally verify the status of a discloser. Brief letters, memos, notices, and form completions are typically acceptable types of documentation that may be provided. However, the University will not review nor enter into legally binding agreements / other types of legal instruments where official University business is not involved, even if those instruments appear to be primarily for the purposes of verification.

All faculty must seek advanced approval from their unit lead and dean (or dean’s designee) to engage in consulting or other outside work. They do so by using the online form available here: Application for Approval of Consulting and Other Outside Work.

Tenured and tenure-track faculty with approval may use up to 1/6 of their time to engage in consulting or outside work. The guidelines and procedure for approval are explained in the Approval of Consulting and Other Outside Work Guidelines and Procedure document.

Guidance on Outside Employment for Graduate RAs

Additionally, be certain to review the Conflicts of Interest and Graduate Student Primer. 

 (See Section III Procedures, Forms, etc.)

Officers who are also faculty must satisfy two disclosure and approval processes:

1. The routine Officer Disclosure via the Campus Controller's Office
2. DEPA reporting

See and Recusal Guidance

Classified Staff: Use form 

All university employees other than those with faculty titles (Research Associates, Professional Research Assistants, Research Professors, tenured & tenure track faculty, instructor rank faculty as well as administrators with faculty rank): Use form Request to Engage in Outside Employment 

Use/sharing of university space and facilities for non-university research requires review and approval per the process outlined.

Private Use Space Request Form

Contacts: Kimmi Pepitone, Steven Stasica and Rebecca Fell 

These types of Service Activities are other sponsored activities performed by university personnel and utilize university facilities and/or equipment with excess capacity to perform work similar to tasks done on sponsored research projects, but without the scientific investigation and conclusions. Examples: work for hire/consulting, analysis and interpretation, external training, etc. COI reporting is a required component of these kinds of activities.

• Contact: ocgservicecontracts@colorado.edu
• Visit: Service Activities (Office of Contracts and Grants)

Venture Partners at ¶¶Òõ¶ÌÊÓƵ Boulder

For information governing: Consulting, Intellectual Property (IP); patents/ licensing/copyrights/trademarks for discoveries/inventions/educational materials and software; start-up company development; materials transfer agreements. Brynmor Rees is the primary contact for Venture Partners issues related to Conflicts of Interest at ¶¶Òõ¶ÌÊÓƵ Boulder.

Please refer to the ; Part II Professional Responsibilities, Ethical Principles, & Faculty Conduct; Section A: Teaching and Students; Ethical Principles; 1. Expected Conduct, items m and n. 

Processes Related to Potential Fiscal COIs, Overseen by the Controller's Office

Purchasing and Fiscal Conflicts of Interest
See: 

Gifts and Donations; Gift Funds; Gifts in Kind
See: Campus Controller's Office FAQs and

Accepting of Sponsorships; Advertising; Fundraising
See: Campus Controller's Office FAQs and