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Supervisory and Management Duties

• Provide leadership and supervision of the University’s contracting, subcontracting, and services functions within OCG. 
• Coordinate with and advise the OCG Director and/or Deputy Director with regard to personnel issues and perform management and supervisory duties, including but not limited to conducting performance planning and evaluations, time approvals, tracking work flow, performing Quality Assurance audits, and providing training and mentorship. Supervise 6-8 contract officers (entry to principal), a Senior Contract Manager, and Senior Subcontract Manager.
• Provide technical and developmental support to staff, guide correction when performance goals are not met, and mentors staff for professional growth and career progression. 
• Provide data, participates in, and make recommendations regarding personnel decisions including hiring, termination, and promotion of employees.
• Create and maintain systematic processes for data analysis and reporting for internal and external partners to assure agreement actions are responsive to campus needs and the needs of researchers and sponsored projects. 

Contract Development, Administration and Training

• Provide advanced knowledge and understanding of all aspects of contracting. 
• Communicate and consult with staff, faculty, campus administrators, and sponsor representatives in such areas as sponsored program procedures, policies, best practices, and contract requirements, including recommendations for process improvements. 
• Coordinate dissemination of knowledge to the Contracts staff and University partners through training sessions, written communication, and meeting updates. 
• Facilitate the development of required processes and procedures to support the efficient and effective contract review and award workflow. 
• Service on committees and task forces representing the Contracts team to further the long-term goals of OCG and the University is required.
• Possesses a delegation of signature authority from the Regents of the University to $5 million. 

Contract Negotiation and Expert Resource

• Provide expert guidance to all members of OCG regarding all aspects of contracting and takes lead on the University’s most complex contracts.
• Responsible for risk identification and the formulation of recommendations related to risk mitigation. Such negotiations may involve close collaboration with University counsel and University compliance units. 
• Perform contract, subcontract, and service activity award actions as needed to support team requirements. 

External Relationships

• Coordinate workflow and relationships, as they pertain to sponsored project contracts, with other campus offices, Legal Counsel, Industry Office, Risk Management, Advancement, Campus Controller’s Office Research Services Accounting, all compliance offices, and academic departments and institutes. 
• Represent the University of Colorado through professional organizations such as the National Contract Managers Association (NCMA), Society of Research Administrators International (SRAI), or National Council of University Research Administrators (N¶¶Òõ¶ÌÊÓƵRA). 
• Negotiate, interact, or otherwise represent OCG with sponsored project auditors, state auditors, and ¶¶Òõ¶ÌÊÓƵ internal auditors, in coordination with the Director as required. 

The hiring range for this position is $92,000.00-$120,000.00. Relocation may be available per department guidelines. This position will start remotely, with the anticipation of a hybrid format (virtual and in-person support) in the upcoming months.

What we Require

• Baccalaureate degree.
• Minimum of 7 years of prior translatable experience in one or a combination of contract strategy, proposal development, general contracting processes, or post contract award management requirements, 5 of which include federal acquisition regulations and agency supplements, and 3 of which include supervisory experience including all aspects of personnel management.
• Proficiency in electronic contract management and/or research administration systems.
• Demonstrated proficiency in the use of Microsoft Word and Excel.

What You Will Need

• Demonstrated leadership and management proficiency.
• Proven excellence in written and verbal communication skills with a variety of partners is vital.
• Deep and broad knowledge of the field of contracting on behalf of a public university institution is required.
• The use of sound professional judgment in a variety of business and personnel-related situations is required.
• Demonstrated ability to organize work of others effectively, conceptualize and prioritize objectives, and exercise independent judgment based on an understanding of University policies and objectives is required.
• Solid understanding of university Intellectual Property requirements and considerations.
• Good understanding of research security requirements, including cybersecurity and foreign influence awareness and mitigation actions.
• Strong track record of building relationships quickly and effectively across a broad constituency; a high degree of comfort, sensitivity, and flexibility in working with partners across organizational lines is vital.
• Working knowledge of Export Control requirements including ITAR and EAR.
• Proficiency in electronic contract management and/or research administration systems.
• Ability to understand and discuss research topics with faculty and external partners
• Excellent customer-service skills, highly diplomatic, able to foster collaboration in a highly diverse and matrixed organization.
• Results oriented and able to thrive working in a fast-paced, multi-tasked environment.
• Strong skills and experience related to organizational, award lifecycle, contracting and subcontracting workflow process analysis and development.
• Experience developing and providing training for internal and external requirements.

What We Would Like You To Have

• Certified Research Administration (CRA) Certification.
• Involvement in N¶¶Òõ¶ÌÊÓƵRA, SRA and/or NCMA professional organizations.
• Served in a leadership position or otherwise have demonstrated leadership skills and abilities.

HR Communications

• Partner with HR subject matters specialists to write, edit and distribute communications. 
• Apply laws, policies and HR guidance interpretation to communications.
• Manage website revisions and maintenance. Participates in planning and development to meet website needs
• Develop plans in partnership with the communications program director and executes communications in alignment with a communication strategy for HR initiatives, campaigns and projects. 
• Serve as an HR representative with the central communications office, and when communications are being developed for faculty and staff that have an employment aspect to the messaging. 
• Review and edit communications to ensure they are accessible and inclusive. 

Onboarding Programs

• Manage new hire set-up activities through ¶¶Òõ¶ÌÊÓƵ Boulder QuickStart Center. This may include:
  • Managing roster, registrations and invitations
  • Facilitating sessions weekly
  • Communicating with new hire attendees
  • Troubleshooting set-up/activation issues for new hires
  • Assisting in the development of processes and tools for new hires
  • Manage monthly webinar series.
  • Coordinate presenters
  • Manage session communications
• Serve as the zoom facilitator for presenters and assist during webinar sessions
• Serve as a co-facilitator/backup facilitator for campus tours and onboarding experience programs.
• Assist in process mapping, requirements gathering, and development needs for developing onboarding resources, tools, and programs.
• Track and help assess data and analytics.

Project Management and Support

• Provide project management support as needed.
• Partner with HR specialists and HR Business Analysis team to monitor projects and deployed services.
• Execute communications plans and thoroughly communicate the status of projects, report and track issues and improvements.
• Assist with action items and data tracking.

Salary range is $48,000 - $65,000.

What We Require 

• A Bachelor’s Degree from an accredited institution or a combination of education and experience as detailed below may be substituted for the degree on a year-for-year basis.
• 2+ years of communications or HR experience that includes employee communications, facilitating programs, and program management. 
• Experience navigating employment-related processes within sophisticated systems and organizations. 

What You Will Need

• Extremely detail-focused with the ability to anticipate communications needs.
• Ability to work independently and take initiative.
• Ability to manage and prioritize high-volume workload.
• Strong writing skills, knowledge in AP style of writing.
• Ability to influence and work effectively with diverse partners.
• Ability to research and apply policy, law and standard methodologies to communications.

What We'd Like You To Have

• Experience in human resources.
• Experience in higher education.
• 3 years of communications or HR experience that includes employee communications, facilitating programs, and program management.