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At CIRES, the Cooperative Institute for Research in Environmental Sciences, more than 800 environmental scientists work to understand the dynamic Earth system, including the relationship between people and their environment. CIRES is a partnership of NOAA and the University of Colorado Boulder, and our areas of expertise include weather and climate, changes at Earth’s poles, air quality and atmospheric chemistry, water resources, solid Earth sciences, and more. Our vision is to be instrumental in ensuring a sustainable future environment by advancing scientific and societal understanding of the Earth system.

The Facilities Manager is responsible for the administrative coordination of CIRES support services to include, facilities management, management of front-office receptionist activities, internal event support, control of common office supplies and equipment, utilization and sustainment of personal work spaces, scheduling and maintenance of common areas and conference rooms, physical security access control processes and procedures, parking management for both employees and visitors, and efficient operation of the mailroom communications.

Key Responsibilities 

Work Space Management

• Retain cognizance of office work space utilization, assignment, standard furnishings, and effectively manage the set‐up, sustainment, disposal of office equipment and furnishings. 

Common Area Management

• Coordinate, schedule, and manage the use, decorum, and capability sustainment of CIRES common areas, to include lobbies, conference rooms, respite rooms, kitchens, pantries, patios, hallways, and those areas outside and/or adjacent to entrances and exits. 

Physical Security

• Responsible for the physical protection of personnel, facilities, installations, or other sensitive materials, resources or processes. Assess and facilitate resolution of physical security and safety concerns for CIRES buildings.
• Enable building (C��������ƵRE) access to employees  

Parking

• Serve as CIRES liaison with ��������Ƶ Parking Office to coordinate parking requirements for events, visitors, and CIRES employees requiring permanent and temporary parking permits. 
• Budget for and manage temporary parking permits. 

Oversight of routine administrative functions

• Provide logistical management for CIRES units, including domestic and international shipping and receiving.  

Event Support

• Work closely with CIRES Events Director to provide support for CIRES events. 
  • This includes coordination of program and event logistics as directed by Events Director/Manager, and supervision of front‐office support staff in the completion of these activities.

Common Office Supplies and Equipment

• Manage the budgeting, ordering, delivery, control, use, and disposal of office supplies and office equipment, other than information technology‐related equipment to include issuing of supplies and equipment to users and providing maintenance services for office equipment. Includes the following: procurement, stocking, inventory control, storage, distribution, and disposal.
• Serve as project manager for all in-house facilities projects.  Collaborate with university departments and outside vendors as appropriate.  
• Manage storage needs within CIRES facilities, including for furniture and lab equipment.
• Provide 24/7/365 emergency response to building issues.
• Manage day-to-day building issues and maintenance.
• This position will supervise a team of student employees and oversee operations of the CIRES Message Center/Main Office, ensuring delivery of general communications (phone inquiries and the like): mail service; booking and cleaning conference rooms and auditorium: maintaining kitchen, atrium and common spaces.

This position is designated “essential services.” The incumbent is required to respond to requests for work during campus emergencies (snow, wind, rain, flood and any other natural or man-made event) and report to work for his / her regularly assigned shift during emergency campus closures. 

What We Require

• Bachelor’s degree and at least three years of building management or office management experience.
  • Education can be substituted by experience on a year for year basis.

What You Will Need

• Knowledge of support requirements for research facilities.
• As a supervisor must be able to foster an environment of attentiveness, initiative, loyalty, maturity, respect for others, confidentiality and discretion, a positive attitude and dependability.
• Self-directed, excellent planning and communication skills, able to support multiple tasks.
• Excellent customer service and interpersonal skills. This person must be comfortable interacting with employees at all levels of the organization.
• Excellent problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and Outlook.
• Excellent attention-to-detail.
• Ability to prioritize in a changing environment.
• Knowledge of office layout and design elements necessary to create a positive and successful work and lab environment.

What We Would Like You To Have

• Advanced experience and understanding of building systems (mechanical/electrical/plumbing).
• Experience with labs and lab equipment.
• Prior supervisory experience.